Need Translation Services in Nigeria?
ISO 17100 Certified Workflow
The Science of
Flawless Translation
Quality isn't an accident; it's a process. Explore our rigorous 10-step methodology that transforms raw text into polished, culturally accurate communication.
The Novatia Translation Process Methodology
Many agencies treat translation as a simple input/output task. We treat it as an engineering challenge.
Our methodology is built on the principle of "Redundancy." Just as airplanes have backup systems, our process has backup linguistic checks. This ensures that even if one linguist misses a nuance, the system catches it.
The Novatia Standard
- 01. Human Expertise
- 02. AI Assistance
- 03. Strict QA Validation
Step 1: Project Analysis & Quote
01
The Audit
Before we translate a single word, we analyze your files.
- • Word count analysis
- • Formatting complexity check
- • Repetition detection (to save you money)
We use advanced text analysis tools to count every word and identify repeated phrases. This allows us to provide a guaranteed fixed price quote.
We also assess the subject matter to determine if you need a legal expert, a medical doctor, or a marketing copywriter.
Step 2: Expert Linguist Selection
We don't just assign "French translators." We assign "French translators with engineering degrees" for engineering projects.
👨⚖️
Legal
Assigned to certified legal linguists.
👩⚕️
Medical
Assigned to doctors or life-science experts.
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Technical
Assigned to engineers and technical writers.
Step 3: Glossary & Style Guide Creation
Consistency is key. For large projects, we create a Termbase (Translation Memory) before starting.
We define how specific terms like "User" or "Client" should be translated throughout the document to ensure uniformity across 500 pages.
// EXAMPLE GLOSSARY
"Hard Drive" -> "Disque Dur" (Keep consistent)
"Soft Reset" -> "Réinitialisation logicielle"
DO NOT TRANSLATE: Brand Names
Step 4: The Translation Phase (T)
04
The First Pass
A native-speaking linguist translates the text. They focus on meaning, tone, and accuracy.
They use Computer-Assisted Translation (CAT) tools to ensure they adhere to the glossary created in Step 3.
"The goal here isn't just word-for-word replacement. It's capturing the essence of the message in the target language."
Step 5: The Editing Phase (E)
This is where most agencies stop. We are just getting started.
A second, senior linguist receives the translation. They do not look at the source text initially; they read the translation to see if it sounds natural.
Then, they compare it side-by-side with the original to check for mistranslations or omissions.
The Editor's Checklist
- ✓ Is the tone correct?
- ✓ Are there grammatical errors?
- ✓ Is the terminology consistent?
Step 6: The Proofreading Phase (P)
The final polish. A third linguist reviews the document, focusing purely on mechanics.
Spelling
Catching typos that spellcheck missed.
Punctuation
Ensuring correct usage for the target language (e.g., Spanish uses different quotation marks).
Formatting
Checking bolding, italics, and spacing.
Why TEP (Translation, Editing, Proofreading) Matters
Standard Agency
1 Person
Translates & Checks own work.
High Error Risk.
Novatia Process
3 People
Translator + Editor + Proofreader.
Zero Error Tolerance.
Quality Assurance (QA) Checkpoints
Before delivery, the file goes through our automated QA Software.
- ✓ Missing Numbers Check
- ✓ Double Space Check
- ✓ Untranslated Segments Check
- ✓ Tag/Code Integrity Check
Technology Integration: CAT Tools
We use Computer-Assisted Translation (CAT) tools like Trados and MemoQ. These are NOT Google Translate.
They assist human translators by storing every sentence we translate for you in a Translation Memory (TM). If you send a similar document next month, we reuse the memory to lower your cost and speed up delivery.
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Translation Memory Bank
Desktop Publishing (DTP) & Formatting
Translation expands text. German takes 30% more space than English. Arabic flips the layout right-to-left.
The Problem
Translated text breaks your brochure layout. Images move, text gets cut off.
The Fix
Our DTP specialists reformat the document in InDesign, Illustrator, or PowerPoint so it looks identical to the original.
Localization & Cultural Adaptation
Translation handles words. Localization handles reality.
Currency
$ → ₦
Dates
MM/DD/YY → DD/MM/YY
Imagery
Replacing culturally inappropriate photos.
Client Review & Feedback Loop
We deliver the draft to you. You are the expert on your brand.
If you or your local team have preferential changes (e.g., "We prefer 'Client' over 'Customer'"), we implement them immediately. We continually update the Translation Memory so we don't make the same choice twice.
Final Delivery & Certification Process
Once approved, we prepare the final package.
For legal documents, this includes a Statement of Accuracy (Certificate of Translation), stamped and signed by our management, verifying the authenticity of the translation for government use.
CERTIFIED
Data Security During Process
Your data never leaves our secure environment.
- 🔒 256-bit SSL Encryption for file transfers.
- 🔒 NDA (Non-Disclosure Agreements) signed by all linguists.
- 🔒 ISO 27001 Information Security Compliant.
Rush Translation Process Workflow
Need it yesterday? We activate the "Follow the Sun" model.
We assign teams in different time zones (Asia, Europe, Americas). As one team finishes their day, they hand off the file to the next team waking up.
This allows for 24-hour continuous production without burning out linguists.
☀️ 🌎 🌙
24/7 Production Cycle
Dedicated Project Management
You don't manage the translators; we do. You get a dedicated Project Manager (PM).
Your PM is your single point of contact. They handle the timeline, the budget, the linguist queries, and the quality checks.
PM
Your Single Point of Contact
Post-Project Memory Updates
The project ends, but the value continues.
We finalize your Translation Memory with the latest approved terms. Next time you send a file, we run it against this updated memory. You never pay to translate the same sentence twice.
Continuous Improvement Cycle
We survey every client after delivery.
If you rate us 4/5, we ask "How do we get the 5th star?" This feedback is fed back into our training process for linguists, ensuring we get better with every single project.
Trust The Process
Ready to experience a translation workflow designed for perfection?
Start Your ProjectExperience the Novatia Standard today.